Service 01 · Landlord & Rental Bookkeeping
Know exactly what each property earns — and costs.
Clear, orderly records of every rent payment, every repair bill, and every letting fee — so when year-end arrives, the numbers are already in front of you.
What this service delivers
A clean picture of how each property is performing
With this service you get a properly structured set of books for every property you own — income clearly separated from expenditure, each holding tracked individually. You'll be able to see at a glance whether a property is pulling its weight, without having to piece together information from scattered receipts and bank statements.
Per-property income records
Every rent payment logged and attributed to the right unit.
Expense categorisation
Repairs, insurance, agency fees — all placed in the right category.
Year-end ready books
Prepared so your accountant can work from them directly.
A familiar situation
Managing receipts across multiple properties takes more time than it should
For most landlords, the books are an afterthought — something to sort out before the tax return deadline. Rent comes in through different accounts, repairs get paid from personal cards, letting agent statements arrive in varying formats. By the time someone needs to understand the actual position, the records are scattered.
It's not a failing. It's just that property ownership accumulates complexity gradually, and there's rarely a natural moment to step back and put a proper structure in place. That's exactly the point where this service tends to make the most difference.
Does any of this sound familiar?
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You're not entirely sure which property made a profit last year
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Tax time means rummaging through bank statements and email threads
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Your accountant ends up spending time you're billed for just organising the paperwork
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Adding a second or third property has made the record-keeping feel unmanageable
Our approach
A ledger built around your properties, not around generic accounting templates
We set up a separate ledger for each property and record income and expenses as they occur — not in a hurry at year-end. Rent receipts, void periods, repairs, management fees, insurance, service charges, mortgage interest: everything finds its right place. The structure follows the way property finances actually work, so the output is useful rather than just compliant.
We work from whatever you can send us — bank statements, letting agent reports, email receipts — and handle the categorisation ourselves. You don't need to learn a new system or change how you operate. You send us the source material; we keep the books.
Structured from the start
We establish clean account categories at the outset, so records don't drift into the catch-all entries that make year-end so painful.
Property by property
Each holding is tracked individually. No blended figures that obscure which property is the one to keep — and which might need a harder look.
Consistent month to month
Records updated regularly, so the books reflect current reality rather than a retrospective reconstruction.
Capital vs revenue, clearly separated
Improvements and repairs treated correctly from day one — a distinction that matters considerably at tax time.
What working together looks like
Straightforward from the first conversation
There's no complex onboarding, no requirement to migrate to a particular platform, and no jargon to decode. Here's how it typically unfolds.
We talk through your situation
A short conversation to understand what you own, how rent is currently collected, and what state the existing records are in. No preparation needed on your part.
We set up the ledger structure
A clean chart of accounts for each property, organised around the income and cost categories that landlords actually deal with.
You send us the source material, we do the recording
Bank statements, letting agent summaries, invoices, receipts — whatever you have. We categorise, reconcile, and keep everything up to date.
You receive regular summaries and year-end packs
Monthly or quarterly income-and-expense summaries per property, and a complete year-end pack that your accountant can work from directly.
The investment
Transparent, property-by-property pricing
This service is priced per property, per month — so you pay for what you have, and the cost scales naturally as your portfolio changes.
Landlord & Rental Bookkeeping
Per property, per month
- Dedicated ledger for each property
- Income and expense recording from your source documents
- Capital vs revenue categorisation throughout
- Monthly or quarterly income-and-expense summaries
- Year-end pack for your accountant
- Query support by email throughout the engagement
Pricing is per property. If you manage several properties, we'll confirm the total at the outset so there are no surprises. Monthly billing. Cancel with reasonable notice.
For landlords with a larger portfolio or more complex structures, this service can also be combined with our Property Portfolio Reporting service for consolidated oversight across all holdings.
How we approach this work
A methodology that reflects how property income actually behaves
Generic bookkeeping services record transactions. Property bookkeeping needs to do more than that — it needs to reflect the lifecycle of a tenancy, the difference between a repair and a capital improvement, the treatment of deposits, and the way rental income relates to the property rather than to a business in the conventional sense. That's the distinction that shapes how we work.
What you'll see after 3 months
A clear income-and-expense statement for each property, with all transactions categorised and reconciled. You'll know which properties are covering their costs and which are providing the strongest net return.
What changes at year-end
Instead of compiling records from scratch, you hand your accountant a complete, structured file. The time spent — and cost incurred — at that stage typically falls noticeably.
How progress is tracked
We reconcile regularly against your bank statements, so any discrepancy is caught early rather than discovered months after the fact. You can ask for a position update at any time.
Realistic timelines
Setup typically takes one to two weeks from the initial conversation, depending on how many properties are involved and what existing records look like. Ongoing recording follows a regular monthly cycle.
Our commitment to you
We don't ask you to commit until you're comfortable
The initial conversation costs nothing and carries no obligation. We'll explain clearly what we'd do, what it would cover, and what the monthly figure would be for your specific situation. If it makes sense to go ahead, we set things up together. If it doesn't, there's no awkwardness — you're under no pressure to proceed.
No obligation consultation
We talk through what you need, explain our approach, and give you a clear price. No commitment expected from that first conversation.
Transparent scope from the outset
You'll know before we begin exactly what's included, what would be an extra, and how the billing works.
Your records, always accessible
Everything we produce belongs to you. If you decide to change arrangements at any point, we'll hand over the complete set of records in a usable format.
Getting started
Three steps from here to clear books
Send us a short message
Describe your situation briefly — how many properties, where things currently stand with your records, and what you're hoping to achieve. No need to prepare anything formal.
We get back to you within one business day
A short reply confirming whether this service is a good fit, and suggesting a time for a brief call if it would be useful.
We agree scope and begin the setup
Once you're happy with what's proposed, we set up the ledger structure and start recording. Most landlords find the setup straightforward and the ongoing process considerably lighter than they expected.
Landlord & Rental Bookkeeping · From $45 USD / property / month
Ready to have your property records properly in order?
Send us a note about your properties. We'll take it from there — clearly, and without pressure.
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Other ways Markpen can help
Service 02
Property Portfolio Reporting
Consolidated reporting across your portfolio — cash position and per-entity summaries in board-ready format.
From $520 USD / month
Learn moreService 03
Property Transaction Support
Careful accounting around property purchases or sales — cost allocation and clear records for your tax return.
From $390 USD / transaction
Learn more